From: Peter Silverman [mailto:email@example.com]
Sent: 28 June 2011 16:48
Cc: ‘firstname.lastname@example.org’; ‘Jon.Griffiths@highways.gsi.gov.uk’; ‘Will Gates’
Subject: Meeting June 27th
Gentlemen, thank you for welcoming myself and Will Gates to your Dorking Office yesterday. We both found the meeting extremely helpful.
We agreed that Bob should be our future point of contact.
You explained that it was not your policy to seek powers for your patrol officers to fine people for littering from vehicles. I think it would be helpful if you could just summarise your position on this and say whether your stance might be reviewed if the amendment to the Localism Bill, whereby the registered keeper of a vehicle became liable for litter dropped from it, becomes law.
Highways Agency Roads
It would also be helpful if you could let us have a breakdown of the various categories of HA roads. i.e. motorways, other HA roads where the HA is responsible for cleaning and HA roads where the local authority is responsible. This would enable me to identify who is responsible for cleaning any given road in England.
Where the HA are responsible for cleaning it would similarly be helpful to understand the nature of the contract (DBFO or shorter term /Mac? etc), the cleansing requirements (e.g. Routine and Winter Service Code or other) in each case.
You explained that there was a review and auditing regime in which the contractors systems and procedures were checked to see if they complied with the contractual duties but these did not involve any physical observations of the cleanliness of the highway. This you said was covered in your Environmental Amenity Surveys carried out jointly with the contractor. On the M25 these are carried out monthly. Could you let me have copies of the last 5 surveys covering the M25 and the M40 contract areas respectively.
Thank you for your patience in explaining the procedures to me. Francis, as agreed could you let me have the safety requirements/ procedures for closing one lane, or the bottom end of one lane, of a 2 lane slip road with no hard shoulder, or explain why it would not be possible, for example, if the slip road was insufficiently long.
Routine and Winter Service Code 2.17 Sweeping & Cleaning
Is this the sole reference in the relevant contracts stipulating the cleaning requirements?
I look forward to hearing from you